Congratulations. You just landed your dream job working from home. Or, perhaps you were promoted and now are part of a division of your company that is located all over the world. In either case, you are part of a “virtual team," and that comes with some unique challenges (and opportunities!). First, you should remember virtual teams lose out on some of the key communication tools in-person teams regularly leverage. Virtual teams don’t have as many natural opportunities to connect, both formally and informally, with peers. Some of these moments include:
Traditional in-office meetings
Brainstorming around a whiteboard
Stopping by someone’s office to ask a quick question
Working through a tough problem one-on-one over coffee
Catching up in the lunchroom
As a result, if you aren’t vigilant about building good online collaboration habits, your success on the team could suffer. What can you do to replace these important opportunities for bonding with co-workers, and increase your productivity and satisfaction working together?
Online Collaboration Tools Are Your Lifeline
Online communication tools can be the secret weapon. When you train yourself and your teammates to work with each other in certain ways, you can ensure that you are making the most of your efforts. Here are five tips to build better habits:
1. Set regular video meetings.
Scheduling on-camera meet-ups with your team on a weekly basis gives you the facetime needed to maintain the trust and respect of your peers. One of the things I really love about Microsoft Teams is that it allows you to both video chat and IM multiple team members at any one time. The time you spend video chatting will make your feel better understood and closer to your teammates.
2. Always share documentation with your comments.
When you invite teammates to collaborate on a document, be sure to offer your commentary as a way to drive their participation. For example, if you have written up a proposal in MS Word, be specific in the areas that you would like teammates to review and comment on. Providing them a checklist of things you want reviewed helps them structure their feedback to you online.
3. Direct message your co-workers on a regular basis.
Don’t wait until you have an urgent need to reach out to a co-worker online. If you are only contacting them when there is an issue, they’ll associate you with bad news. Regularly send private messages to teammates to check in and say “hi” - features like emoticons and chat stickers can bring a more natural expression of emotion. In the same way you would ask how they are doing in the office, you can recreate that same friendly rapport online. It’s also important to offer praise and gratitude. A quick “thank you” and “you’re amazing” goes a long way online!
4. Share challenges, and seek group feedback and ideas.
When you’re hitting a roadblock, don’t be shy, post your challenge within your online tool so others can weigh in. Remember that the IQ of a team is higher than the average of the IQs of the individuals on it.
5. Offer resources and insights so others can learn and share.
The best part about online collaboration is the ability to instantly share and co-author valuable articles, videos, and other resources that can educate and inspire your peers. For example, with Microsoft Teams, you can easily post things from your desktop or online and give your peers instant access to valuable content.
When you leverage the techniques above via a good online collaboration platform, you will find it easier to stay on the same page with your peers and reflect more of your offline behaviors in an online world. Using these tools to build proper habits will make it easier. The sooner you make these part of your daily work routine, the better you will feel about your impact on your virtual team.
This post is sponsored byMicrosoft Teams.
Is your job search turning into a grind with no end in sight? It may be time to take a step back and reevaluate your entire approach.
In cold weather climates, the beginning of spring is a time to clean the house and get organized—a practice known as spring cleaning. Through the years, spring cleaning has taken on a larger meaning with people using the time to organize and declutter things in their lives.
For professionals on the job hunt, a little spring cleaning (metaphorically speaking) could be a great way to reinvigorate your job search. Here are a few strategies your job search spring cleaning should include.
Reevaluate Your Job Search Approach
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Make a list of the last handful of jobs you applied for and see if you can identify any positive or negative trends. Consider things like:
How did I learn about this job?
How did I apply for the job?
Did I earn an interview?
What was the ultimate result?
A lot can be learned about your job search approach just by answering these questions and identifying patterns. For example:
Negative Trends
You discovered five jobs through job boards, applied to all of them via the job boards, and never heard back from any of them.
The common pattern here is applying through job boards. This isn't to say that job boards don't serve a purpose in the job search process, but they have their limitations, and you can't run your job search entirely off of them. When you apply through a job board, there's a good chance that your materials will never get past the applicant tracking system (ATS) and never be seen by an actual person.
One simple fix is to research who the hiring manager or recruiter is that posted the position and email your materials to them directly.
The more efficient fix would be to take a proactive approach by putting together a bucket list of companies that you want to work for and start making connections on LinkedIn with people who work at those companies. You may already know some people who work there or have connections that can refer you to some individuals.
This is a great way to network your way onto a company's radar.
Positive Trends
You applied to three jobs via referral, were invited to two job interviews, and made it through multiple rounds of interviews for one of the jobs before being passed over for someone with a little more experience.
The pattern here is that getting referred to a job by a professional acquaintance is a great way to land a job interview. This indicates that you're leveraging your network well and you should continue to focus on your networking efforts.
The next step is to review the interview process and determine what went well and what needs to be improved. Sometimes the interviewer will provide feedback, and that feedback can be valuable. However, not everyone is comfortable with giving feedback.
Chances are you probably have a good idea about areas of improvement and the skills you need to gain. Put together a plan for addressing those shortfalls.
The good news in making it deep into any interview process is that it indicates that the company likes you as a potential employee (even if the timing just wasn't right) and the experience could be a roadmap to a job with that company at a later date, or another similar opportunity elsewhere.
Give Your Resume & Cover Letter Some Much-Needed Attention
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Are you continuously sending similar resumes and cover letters to each job opening with only minor adjustments? If so, your strategy needs some serious spring cleaning.
The reason why it's so important to tailor your resume is that throughout your career, you acquire numerous skills, but the job you're applying for may only be focusing on 6-8 of those skills. In that case, those skills must rise to the top of the resume with quantifiable examples of how you successfully used those skills at previous jobs.
Remember, recruiters go through hundreds of resumes. They need to be able to tell from a quick glance whether or not you're a potential candidate for the position.
While updating your resume, you could also spruce up your LinkedIn profile by highlighting the skill sets that you want to be noticed for by recruiters.
As for writing a good cover letter, the key to success is writing a disruptive cover letter. When you write a disruptive cover letter, you're basically telling a story. The story should focus on how you connect with the particular company and job position. The story could also focus on your personal journey, and how you got to where you currently are in your career.
If your resumes and cover letters aren't unique, now is the time to clean things up and get on track.
Build Your Personal Brand
Just because you're looking for work doesn't mean that you don't have anything to offer. Use previous career experiences and passions to build your personal brand.
Ask yourself, "How do I want other professionals to view me?"
Pick an area of expertise and start sharing your knowledge and experience with your professional network by pushing out content on your LinkedIn and social media accounts. Good content can include blogs, social media posts, and videos.
By sharing content about your experiences and passions, you slowly build your personal brand, and others will start to notice. The content could lead to good discussions with others in your network. It could also lead to reconnecting with connections that you haven't spoken to in years, or making new connections.
You never know when one of these connections could turn into a job lead or referral. The trick is to get on people's radars. So, when you're cleaning up your job search, be sure to build a plan for personal branding.
Maintain Healthy Habits During Your Job Search
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Your job search is important, but it's even more important to know when to pull back and focus on personal health and spending time with family and friends.
There are actually things that you can do for your own enjoyment that could help your job search in the long run, such as:
Grab coffee with a friend - It's good to engage in light conversation with friends during challenging times. And if your job search does come up, remember that most people have been through it themselves and you never know when a friend may provide you with a good idea or lead on a job.
Volunteer - Volunteering is a great way to get involved in the community and help others. In addition, if you develop a little bit of a career gap while looking for a job, you can always talk about how you filled that time volunteering, if you're asked about it during a job interview.
Continue to focus on other passions - Are you a fitness nut? Blogger? Crafter? Continue to do the things that bring you happiness. And if you're in a position to profit from your passion through a freelance job or side hustle, even better!
Spring is the perfect time to clean up and improve your job search so you can land the job you want. If you're struggling to find a job, follow the tips above to reinvigorate your job search—and watch your career blossom!
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This article was originally published at an earlier date.