Dear Experts, A job is opening up, but I'm not supposed to know. What can I do to prepare to apply? I know someone is leaving in our department. I think her position will be filled. I want to apply before they post it. I'm not supposed to know she is leaving though. What can I do in advance to prepare? Here is how our T.A.P. experts answered this question: Q#309 Make sure your resume is up to date and you have references on hand. Make a good impression b4 U need it. (@beneubanks) Q#309 U cd go 2 HR 4 general talk re opps @ company, desire 2 move up. Ask how 2 do so, get advice/coaching. (@juliaerickson) Q#309 Is person lvg well regarded? Has s/he told u s/he's lvg? s/he cd put in gd wrd 4 u. U cd help him/her 2. (@juliaerickson) Q#309 Figure out a way to "find out", then approach the hiring manager directly. Worked for me once... (@gradversity) Q#309 Start positioning w/o showing UR hand. Use knowledge to "be there" on the job & document accmpl on rz. (@dawnbugni) Our Twitter Advice Project (T.A.P.) is no longer an active campaign. To find an answer to the above question, please use the "Search" box in the right-hand column of this website.
Learning the ropes of a new job, mastering the social ladder of a workplace, and, in general, trying to figure out business etiquette can be pretty frustrating for new workers. Here are some survival tips for new grads in the workplace on navigating their bold new venture in the working world:
1. Be Patient
Today's graduates are used to the fast pace of technology and, in a way, this has built up a low tolerance for being willing to wait. Especially for job promotions or advancement. But unfortunately, the big wheels of business don't move that quickly and sometimes the opportunity simply isn't there yet.
Take a deep breath. It will happen, but not necessarily on YOUR timeline. Great things come to those who wait!
2. Don't Forget To Thank Those Who Help You
Manners do matter, and those who have made the effort to help you remember who has thanked them or not. This can have far-reaching impacts on your career.
Those individuals who become your biggest supporters (and this is reinforced by taking the time to thank them) can open doors you can't even imagine...both now and in the future.
3. Realize Your Career Will Be A Series Of Choices, Not "A" Choice
I read somewhere the average high school student today is going to have 23 jobs in their lifetime. So, if statistics don't lie, you definitely won't be putting all your eggs in one basket.
Don't like the work that you are doing? Is it not rewarding enough? Then develop your transferable skills and roll them into a new job where you'll enjoy what you're doing.
4. Tread Lightly And Carefully
I am not saying you need to fear your co-workers, but you should know that the office political environment can play out in similar fashion as social cliques back in school...with deadlier consequences.
Refrain from gossiping and choose your words carefully. Until you have an accurate read on each person in your office, keep your cards close to your chest. Gossip never has a place in the workplace, but it does happen, and that person you confided in could just as easily turn around and stab you in the back. Keep your own counsel.
5. Education Doesn't End With Your Graduation
Not too many career centers or colleges/universities prepare students for the staggering fact that their education isn't ending. In fact, it is just starting.
Beyond your formal schooling, there's a whole new universe of learning called "professional development." This is the stuff that will give you the job-specific skills to be successful. The sooner you can become aware of the fact that you need to demonstrate continuous learning by taking classes, trainings, workshops, webinars, and attending conferences, tradeshows, and conventions, as well as gaining industry certifications, the sooner you'll get ahead of anyone else in your graduating class.
This process does not end until you retire. And if you ignore this area, you will have a much more difficult time with career advancement because employers are hiring subject matter experts. How can you build your knowledge?
6. Network
In school, this was called making friends. And you'll be doing that same thing, but in a business context.
Some of my best friends were met while we were working together. The point is that networking really is building a connection with people with whom you have some kind of shared interest or goal. When you have that "spiderweb" of people in your network, you'll find that job and life opportunities flow your way much easier because these are the people who can and want to help you.
7. Realize Your Office Mates Aren't Your Parents
I say this tongue-in-cheek, but the subtext to this statement is really important: you are now on your own and you cannot expect anyone to pick up your slack. Everything you do from this point forward is business, and not bound by any bonds other than your employment agreement.
It's pretty scary to be suddenly put out in the "cold" after having warm, supportive environments at home and school. The working world doesn't operate that way. You either sink or swim. You are judged by your actions and you should always do the right thing and never expect someone to be there to catch you when you fall. That's called life, and over the course of your career, you are going to make mistakes and you'll have to learn from them. That's called experience. And the more experience you gain, the closer you'll be to reaching your career goals.
If you're a recent college grad just starting out in your career, follow these seven tips to survive in your first job. Remember: the beginning is the hardest part. You've got this!
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If you have found your job isn't as satisfying as it once was, you can make changes to improve your satisfaction. If you give yourself more challenging tasks at work, your job will be more than just a paycheck.
Here are five tips for getting more challenging tasks at work.
1. Show Initiative
One of the first steps is to talk to your boss about your current responsibilities. Ask him or her about other projects you can assist with or take on. If you see areas that require help you can provide, present your manager with a plan that allows you to fulfill these roles.
Bosses appreciate employees who are willing to show initiative, find ways they can improve the work environment, and challenge the status quo to provide a fresh perspective on things. Heading into this meeting with a plan outlining your own ideas for improvement is a sure way to get some new responsibilities as well as impress your boss.
2. Keep A Positive Attitude
Many employees fall into a rut where they feel depressed or unhappy with where they are in their job. These feelings can have a negative impact on the quality of your work, as well as your overall attitude. One of the most difficult things to overcome, though, is a poor attitude toward your work.
Perhaps thinking of the importance your work holds in relation to the larger picture can help change your attitude into a positive one. Sometimes a simple attitude change is all it takes to find that satisfaction you crave.
3. Evaluate Your Skills
Individuals are typically hired because they have the right skill set or potential for the job. If your job has become boring and unsatisfying, you need to re-evaluate those skills and determine how you can make them work to your advantage. In some cases, the skills you possess may serve your company well in areas you are not currently involved in.
Look at the range of work your department or company performs, and determine if you can help in these areas. You should also look for areas where you need to build your skills, challenging you to improve to serve your company more effectively.
4. Work For Yourself
This does not mean you should quit your job and go into business for yourself. Growing your own business may be a challenge, but it isn't right for everyone. Instead, make sure you are focusing on yourself and your needs within the company for which you already work.
Many people work to impress their employer and as a result, they become bored with their work and lazy about completing it. Instead, complete your work with an attitude, which keeps in mind that your work reflects on you and benefits you, and work less for the need to receive recognition and applause from your employer. When you make your work about yourself, about your own career growth, you are more likely to challenge yourself and work harder. Your goal in all you do should be to make yourself more valuable to your current employer, as well as to future employers.
5. Forge New Relationships
Your attitude can affect everyone around you. If you are working with a group of people who don't care about their work and are constantly negative, this will eventually affect your attitude as well. Evaluating your relationships at work and the attitudes of those with whom you interact with regularly can help you see if a change of scenery within the company can offer the boost you seek. Interacting with new people can have a dramatic impact on your level of satisfaction in your job.
If you find your job uninteresting and lacking in challenges, you may think you need to either deal with it or move on and find a new job. Fortunately, you have other options. When you follow these five tips, you can improve the level of challenge you experience at work and boost your overall satisfaction with your job, allowing you to enjoy going to work again.
Need more help getting your foot in the door?
Check out our FREE resources page and Live Events Calendar.
Or, join our career growth club today and get access to one-on-one career coaching, resume and cover letter reviews, online tutorials, and unlimited networking opportunities—all in your back pocket!
If you want FREE career advice in your inbox, subscribe to our newsletter The Daily Dose!
Struggling to find the right job?
Check out Work It Daily's Incredible Companies page to see snapshots of companies hiring. Work It Daily also highlights job opportunities on a daily basis on TikTok.
This article was written by Inbound Marketing Coordinator Tiana Tucker on behalf of CAREEREALISM-Approved Partner, 2U, an education-technology company that partners with higher education institutions such as Simmons College School of Nursing and Health Sciences to deliver their Master of Science in Nursing degree for aspiring Family Nurse Practitioners. This article was originally published at an earlier date.
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Executives have to be aware of how they present themselves in their career, and the hiring process is no exception. They have to think about their executive presence—and how their executive presence translates to their resume—if they want to attract and gain access to career opportunities.
Here's the #1 mistake executives make on their resume, and how to fix it.
#1 Mistake Executives Make? Looking Narcissistic and Desperate.
The number one mistake executives make on their resume is looking narcissistic and desperate. The reason? They're using outdated resume templates.
When you have an overdone resume with script fonts, tons of self-important paragraphs about how awesome you are written in the third person, and italicized, bold, and underlined areas, it's just too much. It screams old school. It screams full of yourself. It looks like you're trying too hard and it sends the wrong message. Not to mention the applicant tracking systems (ATS) can't effectively read those things, so you'll probably get screened out of the hiring process before a human being even looks at your resume.
As an executive, you have to think about that first impression: how you're formatting your resume and what you're choosing to put on it. Also, think about the translation in terms of the three components of executive presence: gravitas (depth of knowledge), communication (delivery of knowledge), and appearance (style of delivery). How you're choosing to present these things matters deeply because so much will get lost in translation on your resume if you don't do it correctly.
So, how do you create an executive resume that impresses employers without looking narcissistic and desperate?
Focus On Intellectual Humility & Emotional Intelligence
Executives should focus on intellectual humility and emotional intelligence when creating their resume to avoid looking narcissistic and desperate.
How do you write and format a resume that shows intellectual humility and emotional intelligence? Well, first take out all of the subjective text and superlatives and only include facts. Recruiters and hiring managers just want to know the numbers. What were the results? Quantify your work experience and accomplishments. You don't need to hype it up, which leads us to what they call empty space or white space.
You should see a shockingly large amount of white space on your executive resume. It's going to feel weird, but it's intentional. Simplification helps the reader focus their eyes on the most important stuff. This means you should also simplify your formatting.
On your executive resume, use an 11 pt., clean-line font like Arial or Calibri, not a script font like Times New Roman. Also, make sure you have one-inch margins to further ensure that white space effect, and no bold, italics, or underlining except in very specific places because what happens when something is bold, for example, is that the eye goes there. Knowing how to bold something strategically on your resume is key because studies show recruiters and headhunters spend an average of six seconds skimming your resume. If they do not see in those first six seconds the most important things they were told to assess you on, they won't take a deeper look.
The point of the executive resume is to force the recruiter to contact you, to force the people who are interested in your brand to contact you. Too much content, and it's easier for them to dismiss you. This is what we mean about intellectual humility and emotional intelligence—to know not to oversell yourself. You don't want to oversell yourself. So, if a recruiter tells you they needed more information and that forced them to call you, you know your resume has been written and formatted correctly, and you didn't come across as narcissistic or desperate. You came across as an executive with intellectual humility and emotional intelligence who effectively translated their executive presence on their resume.
Want To Learn How To Build Your Executive Presence?
If you're an executive looking to advance in your career, you need to make your executive presence a priority. This includes your online executive presence. Failing to consistently contribute online in a meaningful way will put you on the fast track to being irrelevant and forgotten.
Join J.T. O'Donnell, LinkedIn Influencer and founder and CEO of Work It Daily, for this 3-hour live class designed to help you overcome these hurdles and stand out in the new normal of 2021 and beyond.
During this class, you will learn how to:
- Assess your executive presence to determine what you should convey online
- Make your resume, LinkedIn profile, and other professional branding tools say more by intentionally sharing less
- Create a "content tree" to ensure you always have plenty to share online
- Select the right types of content to share to maximize your ROI
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Although the project team may focus on the key performance indicators and strive to meet these targets by using proven project management techniques, there are several other techniques the team can use in order to make a direct, positive impact on the final results.
What Does Top Management Really Want From Their Projects?
File:Board of Directors of the Workman's Circle Loan Association ...commons.wikimedia.org
When prospective projects are presented to the board of directors for approval, there are only two things they are really interested in:
- Will the project make money?
- Will it be executed in a safe, ethical, and compliant manner?
Everything else is really up to the project team to deliver in the most efficient way.
Most project managers I have known are quite astute in their knowledge of the PMBOK (which I am a firm proponent of!) and follow its guidelines in order to meet the P&L margin expectations generated at signature of the project charter.
As P&L responsibility is arguably THE most important measure of a project manager's success, the projects are usually executed with the main intent of avoiding any margin erosion in the process rather than actually identifying opportunities to INCREASE the margin.
In this piece, I will share with you the specific hacks I have used during project reviews involving the board of directors as well as other key stakeholders in which margins were actually improved in a number of areas and with specific controls in place.
Project Hack #1: Management Of Change (MOC)
Group of businessman standing next to a text Business Proc… | Flickrwww.flickr.com
One of the most challenging parts of project management is ensuring that the scope and associated deliverables are clearly defined. I think it is of upmost importance that the project manager be involved during the development of the scope deliverables so as to avoid ambiguities while giving the project team the best chance to execute a successful project.
Even if the scope is not 100% bulletproof, the project team can still manage it in such a way that any potential changes that arise during execution can be studied carefully to determine their impact, both internally and externally.
When the customer introduces a change, or external MOC, this is the opportunity for the project team to calculate the impact on the costs, schedule, and quality so as to determine if a change order request will be presented to the customer. This is a classic example of MOCs and a way for the project team to increase the margin based on its ability to "sell" the change order to the customer.
When internal changes occur, either by some department of the company or the project team itself, the internal MOC is raised and the project team analyzes the impacts much like the external MOC. Cost savings may not necessarily need to be passed over to the customer and these savings will also help the bottom line of the project.
Successful project teams maintain a MOC register with the positive and negative impacts per change and in a balance sheet format so as to be able to show how this process contributed to better financial performance of the project.Project Hack #2: Document Management
Woman surrounded with paper KZ4LB | from mircosoft clipart | Flickrwww.flickr.com
I find that the vast majority of project managers focus their attention on the main documents they feel are important to process, rather than creating an exhaustive list of ALL of the documents that must be supplied.
With project documentation requirements becoming increasingly complex, mostly due to legal, compliance or environmental regulations, the need to have a complete document register per project is paramount.
Most contracts have specific time periods to submit and return documents through final approval.
In the case of a huge valve project I worked on, one of the contract requirements was:
- Supplier must submit drawings within four weeks of contract award
- Customer must comment or approve drawings within two weeks of receipt from supplier
- Supplier must resubmit drawings to respond to customer comments within two weeks of receipt
On this project, our team issued more than 100,000 documents, the vast majority of which were never commented or approved by the customer within the contractually agreed time period.
When it came time to negotiate change orders, late penalties, and other contractual terms, the project team displayed the complete document register with the time periods for each and every document processed.
The customer was astonished when our project team showed them that they were more than 500 days late and that this was directly responsible for the late valve deliveries experienced.
The customer originally asked us to pay the air freight to recover the schedule, but ended up paying the air freight for the materials without applying any late penalties. We also charged them expediting fees from our manufacturing facility as well so the final positive impact on the P&L was more than 2%!Project Hack #3: Milestone Billing Management
Cash Flow | A word cloud featuring "Cash Flow". This is lice… | Flickrwww.flickr.com
Some project managers feel that the financial billing process of their projects is something that should be managed solely by finance, with minimal inputs from the project team. This simplistic approach may result in invoices being paid, however, without considering all important cash flow.
As they say, time is money, and the invoicing process is right up there on the list of my top priorities when managing a project.
You could have actually had the most robust MOC process and improved the margin, but actually cost the company financially due to late issuance and also late payment of customer invoices.
On a half billion dollar project I worked on, the deliverables followed a series of 7 milestones for which the company would be paid increments through final delivery and installation.
Milestones 1-4 covered activities such as engineering and raw materials whereas milestones 5-7 covered delivery of the products as well as final installation.
The process was further complicated by partial deliveries of items, readjustment clauses for inflation, as well as realignment for currency fluctuations.
Our project team created a "Milestone Invoice Register" aimed at proactively managing the nearly 1,000 customer invoices that would be issued on the project.
By tying the register to the schedule, collecting the supporting documentation for each milestone as soon as it was available, and also preparing the invoices ahead of time, we were able to release the invoices earlier than expected and expedite approval by the customer.
At the same time, we maintained close communication with the customer's AP department throughout the project so as to resolve any issues immediately.
As a result, milestones were issued ahead of schedule and payments received quicker than expected. The net result was a cash cycle of less than 40 days (vs. 100 days on previous projects) and positive cash flow throughout the project.
Top management was very impressed at this result as it allowed the company to reduce its interest rate payments as well as free up cash for an important acquisition.Project Hack #4: Cost Reductions
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Cost control is a fundamental part of the project management profession.
During this process, communication with supply chain is vital so that the key supplier contracts are issued and managed as per the budgets calculated during the bid stage.
An effective project team will try to influence the negotiation of these contracts so as to obtain more favorable pricing or other commercial conditions.
At the same time, they may suggest alternate suppliers for certain scope in order to reduce the overall cost of the project.
Logistics is a key area in this aspect and options such as ocean vs. air freight, alternate airports, or shipping lanes can be opportunities to further optimize the cost.
At the same time, optimization of the project team's allocated hours, as well as hours allocated from other departments is another way to reduce the overall cost to the project.
The cost control team should also participate in the MOC and financial billing processes so that cost benefits can be achieved in these areas as well.
A successful project can greatly benefit from an active and alert cost control team who is always searching for cost reductions that help the bottom line!Project Hack #5: Incremental Revenue
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I have always subscribed to the notion that project managers make great sales people.
When you think about it, the project management function is basically managing a business within a business, yet with a strong customer focus in all areas of the project.
The project manager must fully understand the customers' needs and what makes them tick so that they can communicate effectively while negotiating issues that always come up during project execution.
The project manager needs to establish a very close relationship with the customer so that a level of trust is created.
During the course of this relationship, it is not uncommon for the customers to inform the project managers of additional business opportunities that may be of interest to both parties.
The project manager can then relay this valuable information to the sales organization to determine if and how the opportunity can be explored.
The project manager can also identify opportunities on the actual project being managed, such as scope being executed unsuccessfully by other companies for which the customer may want to change suppliers.
There may also be opportunities beyond the originally intended scope, such as installation services for the products being supplied by the project team, monitoring of assets, or, in the case of one of my projects, digital and procurement services to be supplied as a bolt-on to the original contract.
Top management is usually quite impressed when the project team shows all of the incremental business secured as a result of successfully managing the original scope.
There is no doubt that projects can be very successful when applying proven project management techniques such as waterfall or agile. When managing highly strategic projects, project teams can take their success to the next level by implementing these few hacks and thus increase their visibility with top management in the process.
Actually, there are multiple ways to do exactly that. Let's take a look at eight.
1. Apply For Open Positions
This isn't the most effective way to get your foot in the door at most companies, but it does still work for some. To maximize your chances of landing an interview, make sure you customize your resume by adding keywords from the job posting and write a disruptive cover letter.
Why isn't this an effective way to bring your candidacy to a company's attention? First, you have maximum competition for each role you apply for since applicants typically number in the hundreds or higher. Second, only 15% of available jobs are ever advertised on job boards, which means you're overlooking 85% of open positions at any given moment.
2. Follow The Company On Social Media & Interact Online
The vast majority of employers offer you multiple ways to interact with them online—Facebook, LinkedIn, Twitter, Instagram, TikTok, and one or more company blogs. If you're targeting specific companies (Have you created your interview bucket list yet?), make sure you follow them via social media.
Even more important, though, is to interact with them through that media. "Like" them on Facebook and comment on their posts. Review their LinkedIn profile periodically and "like" their updates. Retweet their Twitter posts and share their blog posts. Give them the impression that you're interested in them as an employer.
3. Arrange An Informational Interview Within Your Target Department
This is an old strategy that still works. An informational interview is just that—an interview you schedule to access insider information about an occupation or employer. It is not a job interview and shouldn't be treated as one. Rather, this is your opportunity to ask the questions you're not likely to find answers to on the internet.
Used strategically, informational interviews help you explore the company's culture and structure and determine which departments are most likely to have roles that match your skills and capabilities.
4. Request A LinkedIn Introduction
When you come across a hiring manager on LinkedIn that you want to connect with, find another LinkedIn member who knows him or her and request an introduction (not right away). When you stop by the profile of someone you want to connect with, LinkedIn shows your mutual connections. If you leverage these specific connections into an introduction request, you're essentially getting a "warm" referral.
Make your case to the connection you want the introduction from. Sell them on the reason you want the introduction and assure them your request is serious. We strongly recommend leveraging a "serving" approach that involves offering something of value before you make a request of any networking contact.
5. Submit Your Marketing Materials To The Hiring Manager
Once you're connected to the hiring manager you can, of course, share your resume with him or her. However, keep in mind that many other candidates are doing the same thing. It would be smart, therefore, to look for a way to make your candidacy stand out.
The best way to stand out from the competition is to write a disruptive cover letter, where you can tell your connection story and get hiring managers at "Hello." Remember that you never get a second chance to make a first impression.
6. Build Connections In The Company On LinkedIn
LinkedIn also tells you how you're connected to companies when you visit a firm's profile. Take advantage of this feature to help you deepen your connections with the company.
Request introductions to other folks in the same firm and issue invitations to others in the department you're targeting. Identify key employees in the company relevant to your search and review the groups to which each one belongs. Find an industry group they're a part of that you are eligible to join and do so. This establishes a third-level connection without you having to tip your hand or approach the contact. Best of all, once you achieve this third-level connection, you can message that contact directly without requiring an introduction.
7. Research External Recruiters & Build Relationships
As you build connections in a target company, try messaging those contacts to find out which external recruiting firms they use for the types of positions you'll be pursuing with them. Once you identify one or more external recruiters, build connections with them as well.
It's critical to leverage a "give to get" strategy with recruiters since they are inundated by emails, voicemails, and LinkedIn messages/invites from candidates. If you approach them in the same way you'll have to battle to stand out. Why not approach them differently from the start? Offer them something of value and allow your candidacy to prove itself over time. You'll stand head and shoulders above the crowd as a result.
8. Court The Hiring Manager
With #5 above, we mentioned sending your resume to hiring managers. An even smarter strategy is to court the hiring manager over time as we just recommended doing with recruiters.
Research the hiring manager via your favorite search engine and check out as many social media profiles as you can find. Ask your mutual connections to tell you about the person's interests and the needs faced by his or her department. Then, brainstorm resources you can share with him or her that they may find helpful before you bring your candidacy to their attention. Prove your worth first and a deeper connection is likely to follow. After a time, you can then request a phone call or meeting with the person to explore ways you may be able to contribute in more significant ways to their team.
With a little ingenuity and a fair amount of persistence, you can get your foot in the door at almost any company you can find. Make use of as many resources as you can, including as many social networking options as you're comfortable with to build a web of connections with your target companies. The result will be more interviews and more job offers—a decent payoff for a little work.
Need more help getting your foot in the door?
Check out our FREE resources page and Live Events Calendar.
Or, join our career growth club today and get access to one-on-one career coaching, resume and cover letter reviews, online tutorials, and unlimited networking opportunities—all in your back pocket!
If you want FREE career advice in your inbox, subscribe to our newsletter The Daily Dose!
Struggling to find the right job?
Check out Work It Daily's Incredible Companies page to see snapshots of companies hiring. Work It Daily also highlights job opportunities on a daily basis on TikTok.
This post was originally published at an earlier date.
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