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1. Keep It BriefNo one likes to read on and on to get to the point. State your message concisely and simply. If you have a question, get to it quickly.
2. Use The Subject LineAlert your recipient to what your email is about or you risk being ignored or relegated to the read-later (or never) list. Avoid using alert words, like Urgent, unless the matter really requires urgent attention or you become the boy who cried wolf.
3. Keep Them Few And TargetedIf you blanket someone’s inbox, you’ll soon be ignored. Save up several little matters to send in one email. On the other hand, if you have a matter that needs immediate attention, don’t bury it inside a laundry list of insignificant issues.
4. Be Punctilious, Not SlapdashEdit your emails as if they were formal letters. Omit slang and overly familiar language.
5. Watch The PunctuationDon’t use all caps for emphasis. Use 12 point type and proper punctuation, meaning capitalize the first letter of each sentence and use a period at the end. Then, proofread. (And please don’t use a ridiculous font.)
6. Consider Your CCs And BCCsDon’t copy people on your email unless they need to see the message. And don’t forget to use the BCC field, particularly for emails sent to large groups. People don’t want their emails shared so widely. Hide the recipients’ addresses in the Blind Carbon Copy (BCC) Field.
7. Think Before Hitting 'Reply All'Sometimes people are copied on emails out of courtesy, but individual replies don’t need to be copied to everyone. It’s a rookie mistake.
8. Omit Any Silliness: No Emoticons!If you’re trying to be funny, stop; business emails are not the place for this. Your recipients, frankly, may be in no mood for lightness and mirth.
9. Watch Your ToneWithout the benefit of facial expressions or body language, words are easily misinterpreted. So, keep your sentences simple and declarative. Keep the message focused and don’t go off on tangents.
10. My Personal Pet PeeveNever add a link without indicating what it is — not in an age of über vigilance over suspicious links that threaten to take us to where thieves lay in wait to steal our identities. Not only should you not send an unidentified link — never open one either. This post was originally published at an earlier date.
Related PostsE-mail Etiquette Matters During Your Career Search Improving Communication In The Workplace Why Communication Skills Matter For Young Professionals
About the authorReady to make your dream of becoming an entrepreneur come true? Get your free evaluation today! Contact Dan Citrenbaum to help you create the career you’ve always wanted. As a business coach, Dan brings years of experience helping people select and buy a franchise or existing business. You can reach Dan at email@example.com or at (484) 278-5489. Disclosure: This post is sponsored by a CAREEREALISM-approved expert. You can learn more about expert posts here. Photo Credit: Shutterstock
The art of communicating by email has become the norm nowadays. Most job recruiters now prefer sending and receiving emails, rather than making phone calls, because it’s easier to keep a digital record of contacts. However, by doing this recruiters get a ton of emails each day, and small email mistakes can instantly take you out the running for that new job. We don’t want that. Related: E-mail Etiquette Matters During Your Career Search Put yourself in the shoes of the recruiter for a second. After opening up hundreds of emails a day, seeing mistakes in emails can instantly turn off him or her from reading the rest of your email. So, in order to avoid that, what do you need to do?
Can you imagine communicating without email? It is part of our everyday life and the way many employers receive cover letters and resumes from potential candidates. So, if you don’t know email etiquette, you’re in for a rough ride. Related: Follow Up Tips: What To Do When Your E-mail Goes Unanswered Even if you think you have it down, you should take another look at the tips below.