Why You Should Create A Weekly Planning Process

Executive coaching clients who have worked with me have heard me encourage them - time and again - to begin their week with a well-thought-out weekly planning process. A process that I first embedded into my weekly routine after reading David Allen's best seller on time management and planning, Getting Things Done, years ago. Related: Time Management: 4 Keys To Avoiding Work-Related Stress My weekly planning process allows me to enter each week feeling "in control." Not only that, but it also gives me confidence that I am focusing on the most important things in my life - my work life and my personal life - THAT week. My weekly planning process includes review of a number of lists and tools, my calendar, my goals, my Inboxes, messages, written notes, and so on - a whole host of items that allow me to scan across my entire horizon of open loops, action-centric matters, and goals. Two lists that I ALWAYS include in my weekly review and planning process are: 1.) my "Never" or "Absolute No" List, and 2.) my "Always" or "100% Commitment" List. These are two lists of promises I've made to myself that are in total alignment with my beliefs, personal vision, work, personal goals and objectives. Reviewing these two lists on a weekly basis flexes my awareness muscle and helps keep me conscious of these important promises.


Never

I borrowed the idea for my "Never" list from one of my favorite authors and speakers, Cheryl Richardson, who offers the idea of "The Absolute No List" in her wonderful book (which I highly recommend), The Art of Extreme Self-Care. The idea of creating a "Never" list serves as a powerful reminder of those things you want to remove from your life because they no longer (or never did) align with who you are, who you want to be, and what's important to you. I find sharing examples helpful in explaining the concept of a "Never" list. In that regard, some of the items on my list and some that I've heard others express include the following: I will never...
  • Participate in or be a party to gossip.
  • Throw away anything that can be recycled.
  • Hang around with people who consistently bring me down or drain me emotionally.
  • Multitask when I'm on the phone with a client, friend, or family member.
  • Feel like I need to finish any book in which I've lost interest.

Always

In addition to my "Never" list, I also have an "Always" list, a list of things that I am 100% committed to doing... always. My "Always" list serves as a potent reminder of habits, actions and behaviors that I fully embrace and that are in complete alignment with who I am, who I want to be, and with those things that I cherish in my life. As examples, I've seen the following on various "Always" lists: I will always...
  • Spend the first part of my day, every day, in quiet time - reading, meditating, journaling, and so on.
  • Perform a thorough weekly review and planning process first thing Monday morning (I've also seen this commitment on Fridays or the weekend).
  • Exercise AT LEAST three days each week.
  • Take a full two week vacation period each year, spending quality time with my family and leaving all work behind.
  • Send a thank you note daily, seeking an opportunity every day to express gratitude and appreciation.
How about you? What would be on your "Never" list? ...or your "Always" list? Tip: Begin with a short list... don't go overboard with too many things. Something in the range of 10 +/- items on each list is what I tend to see in reviewing clients' lists. Next step: Formulate your lists, and then, most importantly, review them often - certainly during your weekly review time. Some of my clients also keep their lists in their field of vision - as a constant reminder, particularly when they're initially beginning the process of abiding by the items on their lists. Become the person you can be and want to be. Try these two powerful tools and watch the magic begin to happen in your life. This post was originally published at an earlier date.

Related Posts

5 Time Management Tips When Juggling Work And School 5 Tips For Planning A Career Change Hump Day Treat: 5 Quick Tips For Better Productivity Photo Credit: Shutterstock

If you saw our first video, you might have heard about the awkward situation one of our viewers, Diane submitted. She has recently worked with a co-worker on a group project. When it came time to present the project at a meeting, Diane let her co-worker present. While it went great, the co-worker proceed to take credit for nearly all of Diane's work. Frustrating to say the least!

SHOW MORE Show less

In this week's episode of "Well This Happened", we want to know what you would do if your co-worker took credit for the work you did...right in front of your colleagues AND boss!

We want YOU to be the career coach and tell us which one is the RIGHT answer!

Think you know? Vote below, and stay tuned for later this week when we announce the right answer (and why the other ones are wrong).

SHOW MORE Show less

If you saw our first video, you might have heard about the awkward situation one of our viewers, Cam submitted. He's been working at a job for awhile, but recently overheard a hiring manager making fun of a candidate with autism right after an interview-not only awkward, but VERY unprofessional!

SHOW MORE Show less

In this week's episode of "Well This Happened", we want to know what you would do if witnessed a hiring manager at your organization making fun of a candidate who they had just interviewed who had autism.

We want YOU to be the career coach and tell us which one is the RIGHT answer!

Think you know? Vote below, and stay tuned for later this week when we announce the right answer (and why the other ones are wrong).

SHOW MORE Show less

Starting a family is one of the biggest milestones in a person's life. It's in those first few months when a parent can really bond with their newborn and make lifelong memories. However, for some new dads, it can be difficult to juggle being a new parent while remaining dedicated to their career.

Fortunately, some companies have generous paternity leave policies that give new dads the ability to take time off of work to stay home with their child.

SHOW MORE Show less

There are LOTS of questions around resume dos and don'ts. There's so much advice out there that it can be overwhelming to try and figure out what's the correct answer.

During our weekly live Office Hours on YouTube, two of our coaches, Ariella Coombs and J.T. O'Donnell, answer questions live from viewers related to their job search, career success, on the job situations and more.

We complied a simple list of what we find to be the most common questions our coaches get about resumes. We hope you find this helpful.

Let's start with the basics...

SHOW MORE Show less

Back in March, we made the hard decision to change our private Facebook group of over 37 THOUSAND members to a fee-based only platform.

SHOW MORE Show less

In this week's episode of "Well This Happened", we want to know what you would do if a recruiter called you a day EARLY for your phone interview (and you were NOT PREPARED!)

We want YOU to be the career coach and tell us which one is the RIGHT answer!

Think you know? Vote below, and stay tuned for later this week when we announce the right answer (and why the other ones are wrong).

SHOW MORE Show less