Instant messaging at work is a powerful communication tool with big pluses and possible minuses. Sending a message is a direct intrusion into a boss or co-worker’s current project, which can be either a helpful and appreciated message, or an unwarranted distraction. Below you’ll see some of the pitfalls and rewards that come along with workplace IMing, and tips to help you excel at quick communication. Begin with the general context to make sure the receiver knows what you are talking about. Though you may know what your message is pertaining to, you need to give enough information in the message so the reader does as well. Explain the project, refer to the earlier email, list the date of the meeting – whatever information is needed to orient the receiver to the topic you are talking about. Also, it's extremely helpful to include a link to whatever you are referring to, when necessary, and use a real example to help explain whatever it is you are messaging about. For example, link to a webpage that shows an example of what it is you want to do or need help with. With a question, make sure to copy and paste the question you are answering or the comment you are responding to. If more than one question has been asked or the question was asked some time ago in the conversation, make sure to be clear. It is also helpful to ask a question that can be answered with yes or no to save on time for both you and the recipient. You should also copy and paste an important conversation to other people or other places. If you discussed something that involves other people, e-mail them a copy of the IM conversation. If the conversation is related to an issue documented on a wiki, forum or project management system, copy and paste the IM into that location as well. Along with that, don’t send out your words in little chunks – write your whole thought out before sending your message to the other person. You should use IM for time sensitive communication. If you do not get a response back after an IM, assume the recipient never saw it. Try again, or try e-mail. Know the preferences of your co-workers, e-mail versus IM versus phone, and make sure to use IM only during standard work hours, unless needed for an emergency. Make sure you turn on archiving so you don’t have to repeat yourself by asking the same question twice. Look up the answer in your logs if you can’t remember. Pidgin is a system that has this helpful capability. Remember to summarize at the end of an involved conversation so the recipient and yourself know what you have solved, what still needs to be done, and are on the same page. By making your messages thorough yet concise, and using IM when appropriate, much more can be accomplished during the work day. JustJobs.com is a job search engine that finds job listings from company career pages, other job boards, newspapers and associations. With one search, they help you find the job with your name on it.Read more » articles by this approved business partner | Click here » if you’re a businessImage from minifilm/Shutterstock
8 Ways You're Being SHUT OUT Of The Hiring Process
1-hour workshop to help job seekers figure out what's getting them tossed from the hiring process
September 28, 2022
Are you terrified of screwing up a job interview? Does the thought of writing a cover letter horrify you? Are you scared to network with others? What do you even say, anyway? If you're struggling to overcome your job search fears, this live event is for you.
We get it. Looking for work can be scary, especially if you’ve been at it for a long time and haven’t gotten any results.
Understanding which fears are getting in the way and how to overcome them will make all the difference. Sometimes you might not be aware of which obstacle is getting in the way of your goals. If you want to overcome these fears once and for all, we invite you to join us!
In this training, you’ll learn how to:
- Utilize strategies for coping with your job search fears
- Be confident in your job search—from writing your resume to networking
- Face your fears and move forward
Join our CEO, J.T. O'Donnell, and Director of Training Development & Coaching, Christina Burgio, for this live event on Wednesday, October 5th at 12 pm ET.
CAN'T ATTEND LIVE? That's okay. You'll have access to the recording and the workbook after the session!
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If you feel like many of the job postings you come across in your job search are scams, you're not alone. You are not the first job seeker to tell me they feel this way. But we have to think about where this comes from.
The Job Application Process Is A Broken System
@j.t.odonnell Replying to @nana_5075 Why job listings feel like a scam... #jobs#careers#careertok#jobtok♬ original sound - J.T. O'Donnell
Back in the day, a company would post a job in the want ad section of a newspaper, so you'd have to open up a newspaper, read through it, write up a resume and cover letter, and snail mail your application off to them. When the idea came to post jobs online, it meant more people who were the right fit could apply. But over time, that's broken down.
Now thousands of people will apply for one job when it gets posted. And many of those job applicants are not a fit. So employers now have to hire recruiters, who are also called sourcers, to go through thousands of applicants so they can whittle it down to about 50 qualified applicants. What's the rhyme or reason they're using to select some applicants and screen others out?
This is why you don't get called—because it's just so random.
After employers get down to 50 applicants, they look through those, find a few they like, and call them. That's why only 3% of people who apply online ever hear back from companies.
It's a completely broken system, so I can see why it feels like a scam. The whole thing is flawed.
So, how do we improve this system? It starts with making better matches, getting back to a place where only the right people are applying to the employer. We actually want fewer applicants, but more of the right applicants. That's the solution. And there are hundreds of millions of dollars in this industry trying to figure it out. But the one thing we have seen is that storytelling is one of the ways to do that.
You're going to see a rise in companies telling their stories. And there's a fancy term for this in our industry. It's called employer branding. Companies will tell their stories on social media platforms like TikTok so that those stories fatefully, naturally, and organically show up in your feed. But it's not fate, right? It's the algorithm at work—and before you know it, you'll start to see companies that feel like a fit. Then you'll go over and check them out. You'll see that there's a job posted that you're fit for. And this is how this matching process will start to fine-tune itself.
Right now, yes, you're right. Those online job postings don't work. They don't work for either side. We need a better system. And storytelling is the key. So go learn how to conduct a proactive job search today so you can finally land a job and work for an employer you actually like!
Need more help with your job search?
I'd love it if you signed up for Work It Daily's Event Subscription! I look forward to answering all of your career questions in our next live event!
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