Learn To Say 'No' When You Have Too Much On Your Plate At Work

Learn To Say 'No' When You Have Too Much On Your Plate At Work

Have you ever had experience with a toddler who has just learned the power in the word, “No?” It is an impressive sight to see, isn’t it? The child who has just decided that he/she has the power to deny any request has tremendous power. Whether it pertains to potty training or eating their vegetables, there isn’t an adult on the planet that can question the power behind the word, “no” when dealing with a recalcitrant tot.

Related: How And When To Say ‘No’ At Work

Given that we learn the power of “no” at such a tender age, what happens to us that we lose the power to use that word by the time we are working adults? Most of the job burnout that is symptomatic throughout so much of our workforce is undoubtedly the result of an inability to establish healthy boundaries and an apparent unwillingness or an inability to say “no” at the appropriate times. Let’s face facts, however. Given how easy it is to get fired these days, sometimes fear is what drives one’s (in)ability to assert boundaries at work. I believe that some of us also mistakenly believe that we can make ourselves “indispensable.” Consider for just a moment, however...if you were to drop dead (God forbid) in the next 5 minutes...someone somewhere would wind up taking on your workload. No one is indispensable. That is just a fact. It is time to establish reasonable and healthy boundaries at work if you haven’t done that already. What can you do to say “no” at work without giving offense and without conveying the mistaken notion that you aren’t doing your fair share?

1. Make sure you don’t say “no” to every request.

To build credibility and trust, you may need to take on the occasional additional task so that when you do say, “no,” your supervisor or manager will know that you have good reason.

2. Don’t be defensive and don’t over-explain.

If you have built a reputation for being a good worker who is willing to take on extra duty on occasion, you don’t have to fall all over yourself explaining why you can’t take on an extra task on occasion. Don’t feel compelled to provide lengthy explanations or rationale. Just state your case and leave it at that.

3. Offer to trade off tasks based on priorities and level of importance.

Sometimes things come up that feel—and are—more urgent than other times. If your company is suddenly faced with an unexpected expedited deadline that requires you to step up, then offer to put something else on the back burner or trade off with someone less encumbered to see if that is a possibility.

4. Always say “no” in person.

When you have been asked to take on extra responsibility for which you have no time, don’t make the mistake of offering the rejection of the request in an email. Instead, arrange for a face-to-face meeting. You may wind up negotiating an agreement that suits both you and your boss. An email interferes with the possibility of such negotiation.

5. Make sure you are using your time wisely.

It would be a mistake to refuse a request that might help you be perceived as someone who deserves a promotion or more responsibility that could result in a raise. Be sure that you have so many important things to do that you don’t have time for the added responsibility. Avoid wasting time on meaningless activities so that you can, perhaps, have time to work on a project that could showcase your particular talents and abilities. Let’s face it...whether it is at work or home, sometimes it is hard to say “no.” We want people to like us. We want to be admired. We want to be perceived as someone who can “do it all.” The fact is, however, that you cannot do it all, and there is nothing to be gained from your feeling that you have to say “yes” to everything when it doesn’t serve you. Attempting to “do it all” will ultimately impact your health, or your general sense of well-being in a negative way. Take time to learn to say no with grace, however. Avoid saying it every time. Use your ability to say “no” judiciously and with thoughtfulness. You will be better off in the long run, and so will your company. This post was originally published on an earlier date.

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Time Management: 4 Keys To Avoiding Work-Related Stress5 Time Management Tips When Juggling Work And School5 Job Search Time Wasters To Avoid Kitty Boitnott, Ph.D., NBCT is a former educator turned Career Transition and Job Strategy Coach specializing in working with teachers who are experiencing the painful symptoms of job burnout. She also works with mid-career professionals from all walks of life who find themselves at a career crossroads either by chance or by choice. Learn more about Kitty at TeachersinTransition.com or at Boitnott Coaching.com.   Disclosure: This post is sponsored by a CAREEREALISM-approved expert. You can learn more about expert posts here.Photo Credit: Shutterstock